A board meeting is a formal gathering that brings together the leadership of an organization to discuss governance, oversight and decision-making. These meetings are usually held on a regular basis, for instance monthly or quarterly, and could also be ad-hoc to address urgent matters.
A well-planned agenda for meetings ensures that the boardroom meeting runs smoothly, and that the most important issues are discussed within the time allowed. It is crucial to keep minutes of meetings brief and clear so that board members can review them later, or pass them to other stakeholders.
The most productive meetings conclude with a plan that includes the follow-up actions and tasks to be assigned to the board between meetings. Boardable’s Minutes Maker allows you to quickly create and publish the notes of board meetings for distribution. The Task Manager allows you to assign specific tasks to board members. Distribute the minutes as soon as you can, but ideally within a week of the next meeting. This will ensure that everyone is aware of the responsibilities and obligations of each member.
It’s also important to build an environment of cooperation and respectful communication. Encourage diverse perspectives and use the tools of communication offered by the board portal to encourage active listening.
It’s recommended to have informal meetings regularly outside of the boardroom to foster camaraderie, and to allow for more natural conversation in formal meetings. This is particularly beneficial if your company has global reach. You can bring the board to operational locations to see how things are executed at the ground. This will allow the board become more involved in the company and will help the bottom line of the business.