If your company or organization requires to store, handle and manage massive quantities of data and information, you’ll need an efficient document management system. Ideal document management software is user-friendly and secure, as well as integrating seamlessly with other platforms to simplify workflows, improve productivity and ensure compliance.
Unify all your content into one location online. Sort your files into folders that are categorised, categories, and tags that are appropriate for your business. Users can locate what they’re looking for without having to go through folders or memorize file names. Document versioning saves every edit and restore so that teams will always know the changes made and when they were made.
Access to critical documents should only be granted to authorized users. A well-designed system to manage documents allows you to set restrictions on documents, both internally and externally. This can help you avoid costly mistakes, and improves the overall integrity of your document.
Select the DMS which can handle the most popular formats for your team. This will reduce the size of files and processing time, which can reduce storage costs. Choose a platform with document compression to decrease the amount of space needed for large files.
Find out your document storage capacity needs, both now and in the future for expansion. Choose a solution that can meet your requirements without issues with performance or cost of subscriptions. Derrick Hathaway, VEM Medical says they chose the file management software that had cloud storage and the ability to grow to meet the future needs for document storage. It also offers various options for document storage, such as converting files to smaller size files and compressing PDFs in order to reduce the size of the file.
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